Procurement

By the time Rio 2016 Olympic and Paralympic Games take place, more than 30 million items will have been acquired by the committe. In Rio 2016´s purchasin plan, the variety of demands is remarkable. Besides technical solutions ans services for spectators, items such as one million pieces of sports equipment, 40,000 beds ans mattresses, 206,000 seats ans 40 horses with the same specifications (to be hired) feature among the list of opportunities for suppliers

To guarantee a clear and efficient process in all purchases, the Rio 2016 Sustainable Supply Chain is based on five pillars: optimisation of cost, transparency, sustainability, risk management and operational excellence. These aspects wil guide the entire process of preparing the market ang hiring suppliers.

Sustainability Management Plan

Estrutura Olímpica

Sustanable Supply Chain

Underpinned by sustainability, the Rio 2016 supply chain programme ranges from the mapping of demands to the disposal of used materials, as well as planning hiring, logistics and operation. Demands are planned and communicated in advance in order to promote capacity building at new companies, and no item is bought unless its final disposal has been considered.

Planning:

2014/2015 – Entre 2014 e 2015, as grandes contratações começam a ser executadas, e cerca de 80% do valor total a ser comprado é negociado. As empresas continuam o seu processo de capacitação para atender às demandas futuras. O planejamento logístico é ajustado e sua operação também se inicia. 2015/2016 – Com os fornecedores prontos para atender às demandas dos Jogos, é dada a partida na operacionalização dos contratos. Entre as demandas, cerca de 1 milhão de equipamentos esportivos serão utilizados nas competições. Somente para as provas de tênis, por exemplo, 24.000 bolas serão compradas. 2016/2017 – Após o encerramento dos contratos, o Comitê se dedica à destinação dos bens adquiridos, de acordo com seu planejamento inicial. Descarte consciente, venda e doações para escolas e instituições sociais estão entre as iniciativas consideradas para garantir que nada fique para trás.

Procurement Portal

Built on the pillars of transparency and social, economic and environmental sustainability, the PROCUREMENT PORTAL is the main tool tought which the organising committe interacts with the supply market. On this portal, it is possible to consult the purchasing plan, updated monthly with all of Rio 2016´s current and future demands, track the progress of each contract, and apply to participate in purchasing process.

Supplier Selection Process

Rio 2016 is a private association and in all of its contracts it follows a transparent process to select suppliers, based on international best practices, in which more than on proposal must be evaluated.

All process follow the flow shown below, in which the legal, financial, technical and commercial criteria of each proposal are examined:

1 - Empresas se cadastram no Portal de Suprimentos. 2 - Comitê divulga as demandas em aberto. 3 - Empresas cadastradas são convidadas a participar do processo de seleção. 4 - Empresas enviam suas propostas para o Rio 2016. 5 - As propostas são avaliadas pela equipe de Suprimentos e pela área requisitante. 6 - A equipe de Suprimentos inicia a negociação comercial com as empresas aprovadas tecnicamente. 7 - A empresa selecionada é comunicada. 8 - O contrato de fornecimento é assinado.

If the minimum number of three technically approved proposals is not reached, the organising committe will extended the proposal submission deadline and contact registered potential suppliers. If, despite this, no other company submits a proposal, the process will continue with only the previously approved proposals

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