1 - The Rio 2016™ Olympic and Paralympic Games Organising Committee (Rio 2016™) counted with approximately 200 employees in London on the occasion of the 2012 Games.

2 – Among this group, 24 employees participated in “secondment” programmes, in the scope of the London Olympic and Paralympic Games. In this programme, they performed tasks within London’s organisation, as a practical apprenticeship.

3 – On the Saturday 1st of September, just following the opening of the Paralympic Games, the Human Resources (HR) and Technology Directors Henrique Gonzalez and Elly Resende, from Rio 2016™ were contacted by their respective counterparts from the London 2012 Organising Committees (LOCOG). They informed that unauthorised electronic copies of LOCOG files, protected under confidentiality clauses had been made by some of the Rio 2016™‘s employees. Such employees had been working in the London Olympic Games organisation for approximately three months. LOCOG also requested Rio 2016™’s cooperation for locating and destroying the copies.

4 - During the period they worked at the London Organising Committee, employees from various areas of Rio 2016 had access to the LOCOG network and could read the documents. However, they could only copy the files with the authorization of the LOCOG professionals to whom they reported. The prohibition to make unauthorised copies was clearly set in the confidentiality clause (see below) under the Agreement signed by the employees of Rio 2016™ with the LOCOG.

6. CONFIDENTIALITY

6.1.      The Parties undertake to each other that they shall keep secure and shall not, whether before, or after the Termination Date, divulge, publish, copy, reproduce or distribute any of the Confidential Information (and shall use its/his/her best endeavours to prevent the use and communication of any Confidential Information) to any third party except in the proper course of providing the Secondment Duties or as authorised in writing by the Company.

6.2.      The Supplier and the Secondee shall not, other than for the benefit of the Company, make any record (whether on paper, computer memory, disc or otherwise) concerning any Confidential Information or otherwise relating to any matter within the scope of the business of the Company or its customers, suppliers and sponsors or concerning any of its or their dealings or affairs or use or permit to be used any such records other than for the benefit of the Company, it being agreed by the Parties that all such records (and copies thereof) shall be the property of the Company.

6.3.      The restriction in this Clause 6 shall continue to apply after the termination of the Agreement, howsoever arising, without limit in time.

6.4.      The Supplier and the Secondee shall not during or at any time after the Secondment Period either directly or indirectly publish any opinion, fact or material on any matter connected or relating to the Company or its business whether Confidential Information or not and shall not endorse any product which conflicts with the interest of the Company or its sponsors, without the prior written approval of the Company. For the avoidance of doubt, the Secondee shall not make any statements to the public or media concerning the business or affairs of the Company, associated companies or any of its officers, employees, sponsors, customers, clients, suppliers, distributors, agents, stakeholders, partners, shareholders, competitors, officials or the 2012 Games generally, unless it has been given prior formal written approval from the Company. For the purpose of this clause, media” shall include television (terrestrial, satellite and cable) internet, radio, newspaper and other journalistic publications.

6.5.      The Secondee shall comply with the Company’s policy on blogging and social networking. In particular, if the Secondee has a blog or a profile on a social networking site, the Secondee shall not make reference, nor post any content in relation to the Company, its officers, employees, sponsors, customers, clients, suppliers, distributors, agents, stakeholders, partners, shareholders, competitors, officials or the 2012 Games. This includes, but is not limited to, blog entries, status updates, tweets or check-ins at any Games Venue or London 2012 related venue.

11. CONSEQUENCES OF TERMINATION

11 .2.   On termination of this Agreement, howsoever caused the Secondee shall:

11.2.2. shall deliver up to the Company all Materials, Confidential Information, deliverables and documents created, received, compiled or acquired by the Secondee during the Secondment Period and the period referred to in 11.2.1. above.         

In addition to the referred Agreement, they also received a manual from LOCOG, about the Information Security Policy. (Information Security Policy Manual, Vs 1.0).

5 – After being notified on the facts, Rio 2016™ acted jointly with the LOCOG to locate, return and destroy the files.

6 – These 9 employees breached the Agreement signed, and Rio 2016™ opted for their dismissal on 18 September. The dismissed employees acted out of their own initiative. Their leaders at Rio 2016 were not aware that the files were being copied without the authorisation of LOCOG.

7 -  Rio 2016™ does not disclose the names of these professionals, as it deems the relationship  to be private between the company and the employees. We understand that the unfair dismissalwas the appropriate disciplinary measure. 

8 - Rio 2016™ cannot comment on the files which were unduly copied, as they are LOCOG’s property.

9 – The episode and measures taken were informed by Rio 2016™ to all its government partners.

10 - LOCOG expressly thanked for the prompt collaboration and efforts of Rio 2016™ to solve the episode, and closed the matter.

MESSAGE OF THE LOCOG’S GENERAL DIRECTOR PAUL DEIGHTON, SENT TO RIO 2016™

The unauthorised copy of files from the London Organising Committee of the Olympic and Paralympic Games (LOCOG) did not result in any major security breach or the compromise of any personal data. The case involved only a very small number of people and it was dealt with efficiently and effectively by the senior management at the Rio 2016T Organising Committee for the Olympic and Paralympic Games.

This episode in no way reflects the actions or behaviour of the vast majority of the Rio 2016 Team who we have become firm friends with. All documents were quickly returned and there has been no impact on the close relationship we have always enjoyed with Rio 2016 Team, the Mayor and the Governor of Rio, and the Government of Brazil.

We will continue to share any information our Rio 2016 colleagues and wider stakeholders would like us to in the same way other OCOGs and Governments have generously given their time and expertise to us. We believe Rio will host a great Games in 2016 and are delighted to help in any small way we can. We continue to have workshops, visits, telephone calls and knowledge transfer sessions with all departments and we are looking forward to the IOC Debrief session in Rio in November.

But it does not stop there. We are at the disposal of Rio 2016 Team and their partners and want to share our structures, our experiences, our plans and our lessons with our counterparts in Rio. There is much that we can share and we have nothing but respect, friendship and cooperation with the Rio 2016 Team.

After all we share the belief that the Olympic movement and sport can make a difference to the lives of people, young and old, wherever they might live in the world. It is our belief in this that unifies us in wanting to make each Games better than the last so the enduring values of the Olympic and Paralympic movement

11 - Rio 2016™ reiterates that it abides by the principles of ethic, responsibility and compliance with the agreements and third parties’ property.